In business letters, your choices for salutations are limited to phrases such as: To Whom It May Concern: In the world of email, however, a number of salutation styles are acceptable. Which one is best for a given situation depends on factors such as your relationship to the recipient, the culture of your firm or department, and the content and context of the message.
Share on Facebook Writing a business letter or email seems straightforward, until you encounter one of the many exceptions to the standard format. Even at the beginning, the address or salutation can trip you up when you need to address more than one person.
By thinking through the nature of your audience and the message you want to send, you can select the right form of address from a number of options. Know Your Addressees — and Your Context Before you write your letter or email, take a moment to think about the actual recipients.
How many people are you addressing, and how well do you know them? Can they be identified easily as a collective group — for example, a work team or board members. Will you need a formal or informal salutation? Depending on the formality of the letter, you can use either first name or title and last name: Dear Jane, Paul and Tom: Large, Cohesive Group If your letter or email is going to more than four or five people, use a salutation that refers to the group as a whole.
In the workplace, teams and departments often have defined names that can be used in the salutation. Where this is not the case, or when your letter goes to recipients of various groups, you can address the letter by general position.Salutations don't change with the number of recipients.
"Dear" is applicable to multiple recipients and is considered any business letter's default greeting. There is no hard and fast rule when it comes to addressing individuals.
Oct 19, · As quick and easy as it is to send an email, professional business leaders know that standards still exist when writing and addressing a letter to multiple recipients. Business Letters for All Occasions: From Interoffice Memos and Employee Evaluations to Company Policies and Business Invitations - Templates for Every Situation - Kindle edition by Corey Sandler, Janice Keefe.
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Use features like bookmarks, note taking and highlighting while reading Business Letters for All. Jerz > Writing > E-text > Email Tips Follow these email etiquette tips in order to write more effective email. While Millennials typically prefer texting, the improvised, back-and-forth pattern we expect of texting conversations .
A reader writes: I received an email from a hiring manager for a customer service position requesting that I do a phone interview. However, they are expect. If the email is really to be sent with equal priority to a number of recipients and they regard themselves as part of a group (fellow developers for example), then I would use Dear All, If, actually, the email is a mailshot to a number of individuals who don't know each other, then its an individual email.